Abstracts & Poster Information
2018 Call for Abstracts – Now Open
Submission Deadline: April 9, 2018
|February 15, 2018||Call for Abstracts Open|
|April 9, 2018||Call for Abstracts Close|
|Mid-March||22nd Annual Scientific Meeting Registration Opens|
|Early June||Notification and acceptance emails will be sent to selected abstract authors|
HFSA appreciates the significance that research plays in the future of patient care and in the development of young researchers. Posters and oral abstract presentations are an essential part of the HFSA Annual Scientific Meeting and submissions are encouraged from all professional disciplines.
HFSA’s 22nd Annual Scientific Meeting will once again feature posters, oral presentations, oral abstract award sessions, and a special supplemental Issue of the Journal of Cardiac Failure with published abstracts. The 2017 full supplement can be viewed here.
Accepted abstracts will be displayed as posters in a designated section of the Exhibit Hall from Saturday – Monday, September 15-17, 2018. Award Sessions and oral presentations are included in the scientific program.
Abstracts on heart failure research are invited in the following categories:
- Biomarkers / Neurohormones / Cytokines
- Cardiovascular Pharmacology
- Cardiovascular Physiology
- Cardiovascular Structure / Imaging
- Clinical Care
- Clinical Trails
- Electrophysiology / Arrhythmias
- Epidemiology / Prevention
- Management Strategies / Adherence / Self Care
- Molecular Biology / Genetics / Cell Therapy
- Performance Improvement Initiatives/Case Studies*
- Quality of Care / Outcomes
- Surgery / Transplantation / Devices
*Note: Case Studies and Performance Improvement Initiative abstracts are not eligible for awards.
HFSA offers three award competitions at its annual meeting:
- Jay N. Cohn New Investigator Award – Basic Science
- Jay N. Cohn New Investigator Award – Clinical/Integrative Physiology
- Nursing Investigator Award
These awards are to recognize research excellence in young trainees and investigators. Finalists will present their work orally in scientific sessions.
A review committee will choose up to five finalists in each of two categories:
- Basic science
- Clinical/integrative physiology research
Eligibility: Candidates must have completed training no earlier than 2014, be first author, and have played a major role in research study being submitted. The finalist must present their research results in respective JNC award sessions during the 22nd Annual Scientific Meeting.
Nursing Investigator Award
This award recognizes outstanding and innovative research in the field of heart failure by a nurse researcher. Up to five finalists are chosen.
Eligibility: Candidate must be a nurse investigator or a student in an accredited nursing program and first author and presenter of the abstract submitted. Candidate cannot be a member of the HFSA Nursing Award Committee. Previous finalists for this award are ineligible. Individuals cannot apply for both the Clinical Excellence in Nursing and Nursing Research Awards in the same year.
Award finalists will be notified in early June. Monetary awards are provided to first and second place presenters. All award finalists receive complimentary registration.
Note: Case Studies and Performance Improvement Initiative abstracts are not eligible for awards.
The Call for Abstracts portal will close April 9, 2018.
The submission site works optimally with Microsoft Internet Explorer 7, Safari version 3.2 or higher, or Mozilla Firefox version 6.0 or higher (some aspects may not work so well with Chrome). The Call for Abstracts screen provides links to this free software. The site is available 24 hours a day. Multiple authors can easily review or work on the abstract from different locations. The site supports graphic images, tables (with special characters/symbols), Greek characters and special symbols.
- All abstracts submitted must comply with the guidelines to be considered for acceptance.
- Abstract grading is blinded. Abstracts are selected on the basis of scientific merit.
- Acceptance notifications will be sent in early June 2018.
- Authors will be expected to attend the meeting and present their posters.
- Abstracts accepted are embargoed for release until the time of presentation at the Heart Failure Society of America’s Scientific Meeting.
- Abstracts accepted for presentation will be published as a supplement to the Journal of Cardiac Failure. Authors whose abstracts are accepted give HFSA permission and authority to submit and publish their abstract, without compensation, in the Journal of Cardiac Failure.
- HFSA reserves the right to all video or audio recordings of presentations at the 2018 Annual Scientific Meeting
HFSA policy for abstracts does not prohibit concurrent journal publication. The work covered by the abstract must not have been published as a manuscript or abstract prior to 3/31/2018. Abstract data may not be presented at a national meeting or world congress in the U.S. prior to 7/1/2018.
If the abstract is selected, author is required to present their research at the annual meeting to be published in JCF. If they have a conflict, they can allow a co-author present in their place, but will need to notify us in advance. Notification letters will go out in early June. They will have approximately 1 week to accept or decline their invitation to present. If decline, their abstract will not be published in JCF.
Abstracts selected for oral presentation in an award session or a Rapid-Fire session will receive special notification letters with additional information.
To determine if an author has accepted abstract to be presented: Click on “Notifications” on the home page in ADMIN, then click the title of the Notification that was sent to the author. Click “Manage Expiration” and then you can locate the authors control or name or email to see if they accepted their invitation [you will need to know which abstract, because an author can submit more than one abstract]. Another way to do this is to do an abstract search using “Advanced Search.” Click on the session title under the abstract and then locate the abstract within the session to see if they accepted the invitation.
- If an author’s name appears on more than one abstract, it must be identical on each abstract.
- The submitting author is designated as the presenting or primary author – the presenting author is shown in green in Oasis. The senior author must always be listed last.
- The Heart Failure Society of America is a forum for presentation of novel research findings. Therefore, work covered by the abstract must not have been published as a manuscript or abstract prior to March 31, 2018.
- Abstract data may not be presented at a national meeting or world congress in the United States prior to July 1, 2018.
- Data should not be “split” to create several abstracts from one. Splitting will result in reduced scores for related abstracts.
- Abstracts containing identical or nearly identical data submitted from the same institution or individual will be disqualified.
- Informed consent: any studies involving human subjects must conform to the principles of the Declaration of Helsinki of the World Medical Association (Clinical Research 1996;14:103) and must meet all of the requirements governing informed consent of the country in which the study was performed. Any procedures performed must meet with prevailing ethical standards.
- Use of Animals: All studies involving the use of animals must conform with the 1991 revision of “Guiding Principles in the Care and Use of Animals” (American Physiological Association).
If submitting for an award competition, please check the appropriate box and provide required information. Abstracts submitted for award competition cannot be submitted as Poster Presentation Only.
The submitting author must verify that all co-authors have read and approved the abstract submission.
A disclosure form identifying commercial relationships for all co-authors must be completed online by the submitting author. When the box has been checked, the submitting author is signing and verifying disclosure on behalf of all co-authors. Disclosure information for accepted abstracts will be made available to the 2018 scientific meeting attendees.
Abstract Submissions by Industry
Abstract submissions from industry are allowed. Submissions must focus on science and research, not on specific products or services. Abstract presentations cannot be sales presentations or endorsements for products or services.
Withdrawal of accepted abstracts must be received in writing (via email) by HFSA no later than June 16, 2018 to avoid publication in the Journal of Cardiac Failure supplement.
YouTube Presentation on Abstract & Poster Preparation
A YouTube Presentation has been prepared with detailed advice on abstract and poster preparation, including expert tips and specific examples. All authors will benefit, particularly those who are relatively new to abstract submission.
Watch the presentation (Playing time: 28 min.)
Writing an Abstract
- Title: Make the title dynamic and conclusive, rather than descriptive
- Structure: A well-written abstract typically has the following identified sections: Introduction, Hypothesis, Methods, Results and Conclusions.
- Category: Check submission category carefully to assure proper consideration.
- Length: Maximum length is 2800 characters, including tables and graphs.
An abstract must have a short, specific title (no abbreviations) that clearly indicates the nature of the investigation. Make the title dynamic and conclusive, rather than descriptive.
- Briefly describe the objectives of the study unless they are contained in the title. If applicable, include a brief statement of methods. State findings in sufficient detail to support conclusions. Abstracts should not describe research in which the chemical identity or source of the reagent is proprietary or cannot be revealed.
- Use generic names wherever possible. Use trade names only when necessary.
- Avoid beginning sentences with numerals.
- Standard abbreviations may be used without definition. Nonstandard abbreviations should be placed in parentheses after the first use of the word or phrase abbreviated.
- No references, credits or grant support should be included in the abstract.
- No identifying information about patients participating in a study or trial should be used.
- Proofread abstracts carefully to avoid errors before submission. No corrections will be allowed or made once abstract has been submitted.
The size limit for an abstract 2,800 characters, including characters in the following: abstract title, body, authors/institutions, table(s) and image(s).