Abstracts & Poster Information

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General Poster Guidelines
Moderated Poster Guidelines
Closed Submission Processes

General Poster Guidelines

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Location and Schedule
3:30-5:30 PM Saturday 9/15 ALL posters set up*
6:15-7:15 PM Saturday 9/15  Group 1 presenters at their posters (odd numbered posters)
5:45-6:45 PM Sunday 9/16 Group 2 presenters at their posters (even numbered posters)
1:00-2:00 PM Monday 9/17 ALL posters take down*

*PLEASE NOTE: All posters are to be displayed Saturday 9/15 – Monday 9/17, regardless of day and time of presentation. Those not picked up by 2:00 on Monday will be discarded. The HFSA assumes no responsibility for damaged or lost artwork. 

Poster Set Up and Display
An abstract number on the poster board will identify the location of each poster. Poster boards measure 8’ wide x 4’ high (243 x 121 cm). Information posted cannot exceed the width and height of the board. Oversized materials must be trimmed. Push-pins will be provided. Audiovisual equipment and computers are prohibited at poster displays. 

Poster Preparation/Printing
Avoid the hassle of having to bring your poster with you. Call4Posters™ is the preferred poster printing partner for HFSA 2018 and has been designed specifically to meet the needs of researchers. With Call4Posters™, your poster will be printed, delivered and placed on your designated board in the exhibit hall by Saturday 9/15. Additionally, a pdf of your poster will automatically be added to the 2018 HFSA Annual Meeting app. To access the HFSA Call4Posters™ site, click here http://wk.call4posters.com/hfsa/c.1801   

Standard Deadline: Wednesday, September 12, 2018 at 9:00 AM Central
Rush Deadline: Thursday, September 13, 2018 at 9:00 AM Central (Rush Fee Applies)

2018 HFSA Meeting App
If you bring your own poster, simply email a pdf of your final poster directly to Sharon Atterbury satterbury@hfsa.org by Wednesday, September 12th and it will be linked your presentation listing in the 2018 HFSA meeting app.

Poster Presenter Disclosure Information
Disclosure information for poster presenters and co-authors should be included in each poster.

Registration
All poster presenters must register for the meeting. Reduced registration rates are available until August 1, 2018. Click here to register for the Annual Scientific Meeting.   We encourage all to arrive Friday evening to take advantage of the Saturday morning sessions.

Moderated Poster Guidelines

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Moderated Poster Session – Format
Moderated Poster Sessions will be set-up in a dedicated poster theater within the exhibit hall allowing presenters to share their science with HFSA attendees in an interactive format (see Exhibit Hall Map).

During each Moderated Poster session, a team of poster professors will lead the audience through 5-6 pre-selected posters and introduce each presenter.  Each poster presenter will have approximately 5 minutes to present highlights of his or her work, followed by 3-5 minutes of Q&A from the poster professors and attendees. The poster presenter will be expected to stand at the digital display and succinctly present their research to the poster professor & conference attendees, and be prepared to answer questions or discuss their project.

*******   IMPORTANT  *******
In addition to the 8’ wide x 4’ poster that will be displayed in the exhibit hall, presenters are required to submit a digital copy of their poster via the HFSA presentation management system by Friday, September 14th at 12:00 PM.  This can be a pdf or single slide copy of your poster. Posters without a digital copy will not be presented in the moderated poster session.

PDF Upload
You will receive an email from PresentationManagement@freemanco.com in August with your credentials to login and upload. If you did not receive or misplaced the email, please contact support@sessionupload.com and they’ll assist you with logging into the advance submission website. If you need assistance or have questions about uploading your poster, please contact support@sessionupload.com.

Moderated Poster – Check-In
Both presenters and poster professors should check-in to the Moderated Poster Session table directly outside of the poster theater area 15 minutes prior to the session start time. Poster professors will be given the final schedules. 

Moderated Poster – Location & Schedule
Moderated Poster Sessions will take place in the Exhibit Hall during poster receptions. Presenters will be asked to participate in one of the following:

Moderated Poster Session I Saturday, September 15, 6:15 – 7:15 PM
Moderated Poster Session II Sunday, September 16, 5:45 – 6:45 PM

*Participants MUST be present for the duration of the assigned moderated poster session. 

General Poster Guidelines
Please see the 2018 Poster Guidelines for additional information on general poster preparation.

Set-up and take down will follow this schedule: 

3:30-5:30 PM Saturday 9/15 All posters set up*
6:15-7:15 PM Saturday 9/15 Group 1 presenters at their posters (odd numbered posters)
6:15-7:15 PM Saturday 9/15 Moderated Poster Session I present their posters
6:15-7:15 PM Sunday 9/16 Group 2 presenters at their posters (even numbered posters)
5:45-6:45 PM Sunday 9/16 Moderated Poster Session II present their posters
1:00-2:00 PM Monday 9/17  All posters take down*

*PLEASE NOTE: All posters are to be displayed Saturday 9/15 – Monday 9/17, regardless of day and time of presentation. Abandoned posters will be kept in the HFSA Office. Those not picked up by noon Tuesday will be discarded. The HFSA assumes no responsibility for damaged or lost artwork.

Closed Submission Processes

2018 Call for Abstracts

Late Breaking Clinical Trials

Hyde Park